OCTET

Oberlin Center for Technologically Enhanced Teaching

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Tech and teaching at Oberlin 18-19

OberviewNew entry page for authenticated (and other) services: Looking for official course enrollments, LMS (Blackboard), payroll deductions, registration, grades  …  Overview is the place to start!


Finding BlackboardBlackboard_logo

Blackboard provides member-only and community sites for courses and organizations at Oberlin College.

Go to https://oberview.oberlin.edu

Use your ObieID and password.  Your ObieID is your first initial, last name (max of 8 characters) e.g. jcalisto.  Using your email address e.g. jcalisto@oberlin.edu or john.calistoga@oberlin.edu as your username will not work.

Specific information for instructors of courses


Ultra Collaborate

Videoconferncing tool in BbNeed to record a presentation prior to class (flip your classroom) or simply needing to record the in class presentation to make it available to students after class? Need to bring in a speaker from a distance or need to teach your class from a remote location? Need to conduct remote office hours or advising meetings? This is your tool.  For more info go to


UPP opportunity

Volunteer to have the online portion of your course moved to a different platform.  We will provide support for moving the material and provide advice on how to redesign the online portion of your course (if needed).  Help us assess other platforms and find the one that is most useful for your teaching and our environment. If interested, contact octet@oberlin.edu.


Global connections

‘Visit’ Afghanistan and talk to people there about Trump, immigration or music. Create an assignment asking your students to connect to someone outside of Oberlin.  Read more about Shared Studios and how you can take advantage of this opportunity.

 

 


Additional software:

Google Suite: Email, calendar, docs, spreadsheets, sites, forms, surveys

Qualtrics;  Research level Matlab;

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New tool presentation

Periodically we will be providing you with new tools to engage students and sessions to explain how to use them.

The particular tool explained in our next session (10 am May 21st, 2018)  is integrated directly with Blackboard and provides the capability to …

  • record lectures and presentations for later distribution.
  • connect to an outside presenter.
  • engage students virtually and to break up the virtual participants intogroups that can collaboratively work on a project.
  • screen share and connect with students on a one-on-one or small group basis e.g. office hours, advising, research.
  • allow students to screen share and connect with each other while working on a project or studying.
  • prerecord lectures in order to flip your instruction.
  • pollthe students during class.
  • provide a virtual way that you, tutors, and/or help desk personnel can assist students remotely.

If you are interested in learning more about this tool and how to use it, please fill out this VERY short form.

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Clearing Cache in Safari

The issue with Blackboard not allowing uploads from Safari has been fixed.  The issue stems from a change that Apple implemented which caused Blackboard to change the code it used to upload files from local machines.  HOWEVER, if you tried to upload documents during the period between when Safari was updated and when the fix was applied, Safari will have placed some code in its cache that will need to be removed before you can get back to uploading documents using Safari.

Here is a short video on how you can ’empty your cache’ in Safari. Note that emptying your cache is NOT the same as clearing your history.

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CONNECT TO THE WORLD

Announcing a new and unique opportunity for faculty, staff, students, classes, and organizations (basically EVERYONE) at Oberlin College. CIT/OCTET is sponsoring a ‘portal’ that will live on Wilder Bowl for 2 months starting on Sept 6th.  This portal will connect to other portals in a variety of locations around the world and is curated i.e. there is someone else that will take care of the logistics. You simply need to indicate what location you want to connect with, what you want to discuss or do, and when you can be there. Then let the curator make the connection.

Some topics around which engagements have occurred at Harvard and other locations include:

Erbil A musician from the Harsham Camp performs traditional Arabic music for conference attendees.
Berlin Sheila Gallagher, presenting artist at AAR, runs a creative workshop with youth.
Erbil Dialogue: What are you studying? What do you hope to do?
Berlin Comedians and those with a good sense of humor trade jokes and skits from their communities. What humor translates? What gets lost in translation?
Gaza Rappers in Boston and Gaza City Share Music and Stories
Amman World History/World Geography/Contemporary Political Issues Harvard classes
Erbil Responding to poetry prompts, Anne Loyer
Berlin How Design and Technological Innovation Can Help Refugee/IDP Communities
Herat Improving Distance Education for Refugees
Amman Using Architecture to Improve Refugee Camps
Erbil Soccer Tips and Tricks

Portal Locations and Shared Studios sites

MAKE AN APPOINTMENT!!

If connecting with someone in any of these countries would be a valuable experience for your students, please fill out this preliminary form. A curator will be in touch to help facilitate your encounter.

more info on Shared Studios website


 

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InDesign Basics

InDesign is software used for print and layout projects, posters, pamphlets, booklets, etc.

The following guide is written from the perspective that you have no previous experience or knowledge of InDesign.  In this guide, we hope to provide an understanding of basic skills needed to create a document, adding text and images, and then combing these documents into one using the software’s book feature.

 

Creating a Document

  1. Open InDesign.
  2. Select “Create New.”
  3. Now, select “document presets.”
  4. Choose the “Letter” preset.
  5. Select number of pages (you can always add or subtract accordingly).
  6. Make certain to check the “Facing Pages” option, essential to make a booklet.
  7. In the “Orientation” field select “Letter” and “Portrait” (both options are default).
  8. For now, keep the “Columns” field as “1.”  You’ll learn how to add them later.
  9. Click the “chain icon” in the Margins section to break the link.  This enables you to adjust the “Inside” from its default settings.  Set it to “4p6.” The inside margins need to be a little larger for optimal readability as a printed document.
  10. Once completed with the above steps, click “Create.”

 

Adding Images

  1. Select the “Rectangle Frame Tool” (left hand side menu) .
  2. Once selected, click and drag to make a text frame in the document.
  3. Go to the “File” tab and select “Place” from the drop-down menu.
  4. Select the images from their source (desktop, USB drive, etc.) and click “Open.”
  5. There are resizing options in the top menu.  For example, if the image is too small for the frame, click the “Fit Content to Frame” button.

Problems with “Fit Content to Frame” and Fix

  1. If the image distorts after using the “Fit Content to Frame” feature, undo the “Fit Content to Frame” edit.
  2. Using the “Selection Tool,” click on the center of the image, which will now be outlined in yellow/brown.
  3. Hold in the “Free Transform Tool” until the option for the “Scale Tool” appears.  Select it.
  4. With the “Scale Tool” selected, click the center of the image.
  5. Now, while holding “shift” on the keyboard, click and drag until the image fills the frame.  This will remedy any distortion.

 

Adding Text

  1. Go to left side menu and select “Type Tool.”
  2. Click and drag to create a type frame within the document.
  3. Use the cursor and begin typing.
  4. Font size, style, etc. can be changed or adjusted using the options in the left side of the top menu.
  5. A red box indicates that the text frame is too small for your font size.  You can fix this by making the font smaller or enlarging the the text frame.
  6. If you already have text from Word, rich text, etc, it’s the same process as importing an image.
  7. The suggested font size for body text is 10p or 12p.

 

Creating Columns for Text

  1. Select the “Type Tool.”
  2. Click and drag to create a text frame within the document.
  3. In the top menu, select “Paragraph Formatting Controls.”
  4. Click the “Columns” icon and adjust how many columns you want in the text frame.

 

Linking Text

  1. Using the “Direct Selection Tool,” click There are two boxes on the text frame, the one on the top left is the “Import” and the bottom right is the “Export.”
  2. Clicking the “Import” box and moving text into a previous frame will link the text to make it adapt to any edits, either to the text itself or added images.
  3. Clicking the “Export” box and moving text to a subsequent frame will do the same.
  4. If you know you are planning to make many changes and edits, use this feature to help manage your text.

 

Paragraph Style

  1. Select text, and edit and format it to your desired preferences.
  2. While your cursor is blinking somewhere in the text, go to the “Paragraph Style” located in the right-hand menu.
  3. Choose “New Paragraph Style” and name it accordingly.
  4. Make certain the “Apply Style to Selection” box is checked.
  5. Click “OK” to finalize.
  6. You can now apply your named paragraph style to any text you select.
  7. The number of styles is unlimited.

 

Saving Project

  1. For the purposes of this assignment, when saving your project, go the “File” tab and choose “Package.”  This is IMPORTANT for the next of the project.
  2. This will create a folder with your InDesign file, all edits, images, etc.

 

Book

  1. Open InDesign.
  2. Under the tab menu choose“Create New” and select “Book.”
  3. Name the project.
  4. A window will appear with book title.
  5. Click the “+” button to add project/chapter files into the the book.  If they are in the correct order, you can hold down the “Shift” key to select all, or you can import them individually in the correct order.
  6. If you numbered the pages, the page numbers should be correct.  If not, you can change this by clicking the “Options Menu,” the bottom button on the top right-hand corner of the window.
  7. If your team as not agreed upon a uniform style, you can select a chapter/section to represent the entire book by checking the box next to that section and using the “double arrow” icon to synchronize the book.
  8. Once you have finished editing and adding some final touches, go to the “Options Menu”  and save the book. There are several ways to save the project. How the book is going to be printed or how the project is going to be used will determine what option you choose.

(Note: I am not sure, but I believe that you have to choose “Package Selected Documents For Print” is to be selected to ensure image and imported text files will be included in the final project.)

 

Adding Polish

The following steps are recommended once all individual projects are compiled into a book.

 

Front and Back Covers

Depending on how the final project is bound, will determine the best way to design front and back covers.  The easiest way would to be add and design these covers once the contents of the book is complete by simply adding pages.

 

Table of Contents

(Note this section is taken directly from Adobe [https://helpx.adobe.com/indesign/using/creating-table-contents.html].)

For best results, be sure to do the following before creating a table of contents for a book:

  • Before you create a table of contents, verify that the book list is complete, that all documents are listed in the correct order, and that all headings have been formatted with the appropriate paragraph styles.
  • Be sure to use paragraph styles consistently throughout the book. Avoid creating documents with styles that have identical names but different definitions. If multiple styles have the same name but different style definitions, InDesign uses the style definition in the current document (if a definition exists there), or the first occurrence of the style in the book.
  • If the necessary styles do not appear in the pop‑up menus in the Table of Contents dialog box, you may need to synchronize the book so that the styles are copied to the document containing the table of contents.
  • If you want number prefixes (such as 1-1, 1-3, and so on) to appear in your table of contents, use section numbering rather than chapter numbering. Section number prefixes can be included in a table of contents.

 

Generate a Table of Contents

Before you generate a table of contents, decide which paragraphs should be included (such as chapter titles and section headings), and then define paragraph styles for each. Make sure that these styles are applied to all appropriate paragraphs in the document or booked documents.

When you generate the table of contents, you can also use paragraph and character styles to format the table of contents.

Table of contents without paragraph styles (left) and with paragraph styles applied to entries (right)

If paragraphs that are to be included in the table of contents appear in different stories on the same page, their order in the TOC is determined by their position on the page.

  1. Do one of the following:
    • If you’re creating a table of contents for a single document, you may want to add a new page at the beginning of the document.
    • If you’re creating a table of contents for multiple documents in a book, create or open the document to be used for the table of contents, make sure that it’s included in the book, and then open the book file.
  2. Choose Layout > Table Of Contents.
  3. If you’ve defined a TOC style that has the appropriate settings for your TOC, you can choose it from the TOC Style menu.
  4. In the Title box, type a title for your TOC (such as Contents or List of Figures). This title will appear at the top of the table of contents. To format the title, choose a style from the Style menu.
  5. Select Include Book Documents to create a single table of contents for all documents in the book list, and to renumber the book’s pages. Deselect this option if you want to generate a table of contents for the current document only. (This option is dimmed if the current document is not part of a book file.)
  6. Determine which content you want to include in the table of contents by double-clicking paragraph styles in the Other Styles list to add them to the Include Paragraph Styles list.
  7. Select Replace Existing Table Of Contents to replace all existing table of contents stories in the document. Deselect this option if you want to generate a new table of contents, such as a list of figures.
  8. Specify options to determine how each paragraph style in the table of contents is formatted.
  9. Note:
  10. It’s a good idea to define a TOC style that contains the formatting and other options for your table of contents, especially if you want to include multiple TOCs in your document. To do so, click Save Style. You can also create TOC styles by choosing Layout > Table Of Contents Styles.
  11. Click OK.
  12. A loaded text cursor appears. Before you click or drag, you can move to a different page or create a new page without losing the loaded text.
  13. Click or drag the loaded text cursor on a page to place the new table of contents story.

(Note: Avoid threading the TOC frame to other text frames in the document. If you replace the existing TOC, the entire story will be replaced by the updated TOC.)

 

Page Numbers

  1. Go to the “Pages” option on the right side menu.
  2. Select and double click the “A-Master” setting, a default two-page spread will appear.
  3. Using the “Type Tool,” create a text box on the lower or upper left-hand side of the left page of the spread.
  4. In the page number text frame, add any text that will come before or after the page number (such as a title or running header).
  5. Rather than type in a number, you are now going to insert a special character.  To to do this, go to the “Type” tab at the very top of the screen.
  6. Go to the “Insert Special Character” from the drop-down menu.
  7. Select “Markers.”
  8. Next, choose “Current Page Number.”
  9. An “A’ will now appear in your text frame.  In the printed document, it will appear as the proper number.
  10. Next, in order for correct alignment, select the text box and hit “Control or Command and B.”  You are now in the “Text Frame Options” window.
  11. In the “Vertical Justification” field change alignment to “center.”
  12. In order for the numbers  to properly display throughout the document, you will now have to place a text box on the opposite page of the default spread.
  13. To do so, simply select the “Selection Tool” and click and drag the left text frame while holding down the “alt/option” key to the exact opposite spot in the right page.
  14. You’ll notice that the “A” is still left aligned.
  15. In order to change this, go to the “Paragraph” option in the right menu and select “align right.”
  16. To verify, go back to “Pages” and click the first page.  You should see the page numbers corresponding to the proper page.

(Note: In professional visual design and publishing, the first page is not numbered.  In order to change this, select the page number text frame on the first page and hold “Control or Command and Shift.”  This will allow you to override and delete the frame, while keeping the other pages properly ordered.)

 

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Collaborate vs Zoom

Video conferencing options at Oberlin College

There are two supported video conferencing options at Oberlin College. One is for course instructors and is fully integrated into all Blackboard courses. The other is available for students, faculty, and staff, independent of Blackboard.

 

Blackboard Instructors:

Collaborate – Should only be used from within Blackboard courses. Sessions are initiated through the Collaborate tool. Best practices and use cases for teaching and learning can be found on the Collaborate website.  Anyone who is an ‘Instructor’ in a course or ‘Leader’ in an org can initiate a conference. Conferences can include polling and screen sharing/recording options. Users without blackboard accounts can be invited into a Collaborate session via email.

 

There is an iOS and Android app for Collaborate

 

For assistance with Collaborate, check out online support or contact Blackboard directly.

 

All others:

Zoom – Should be used by people needing to connect outside Blackboard. Free accounts are available to everyone and are able to host sessions of two to three participants. Faculty and staff can obtain a license by contacting AV, at av@oberlin.edu, which will enable them to host sessions with more participants.

 

There is an app for your computer, as well as an iOS and Android app for Zoom.

 

For assistance with Zoom, check out online support or contact AV.

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Using Google Hangouts to give support with a screenshare

Before you start your first video call

  1. Download and install the latest version of the Hangouts plugin for Internet Explorer, Firefox, and Safari browsers.
  2. When asked to use your computer’s camera and microphone, click Allow.

Once both parties have done these steps, the call can be initiated from the assisting office.

Using Google Hangouts to give help

Start by going to https://hangouts.google.com and signing in using your ObieID.

After logging in, click on the Video Call button.

Give your Hangout a name. Once you hit Return, you will enter the video call.

Click on the Invite people button. Enter the email address of the person who needs support. Tell the person you’re supporting to check their email and click on the “Join” link to enter your video call.

Instruct the person you’re supporting to click on the green icon to the left of their window to begin the screenshare.

Instruct the person you’re supporting to select the screen they would like to share and click Start Screenshare.

You will then be able to see the person’s screen and assist them with their problem.

Video Tutorial

Click here to view a video of whole process

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How to Add Files to Blackboard from Language Lab

Instructions for adding Language Lab files to a class on Blackboard. To view a screenshot larger, click on it.


1. Add an item to any content area by hovering over “Build Content” in the upper left corner, then clicking on “Item” in the list of creation options

2. Once you are in item creation mode, scroll down to the “Attachments” section and click on “Browse Content Collection”

3. After entering the Content Collection, hover over “Browse” in the upper left corner, then click on “Library Content”

4. This will bring you to the library content, where you can click on the “Language Lab” section to see the audio files for each class.

5. To add the files you want, use the box on the left to select them, then hit “Submit”, which will add them to the item you are creating.

 

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Grammarly for everyone

We are running a pilot of the Grammarly Premium product through June 30th, 2018.  Please request a trial version (see below). In late May we will send out a survey to guage interest in continuing our access to the Premium version.

What is it and how does it work?

Grammarly comes in 2 flavors: Free and Premium.  If you sign-up, you will get access to the Premium version.

The free version checks for basic spelling, and some grammar rules (around 150 checks), while the Premium version offers over 400 checks on grammar, style, sentence structure, and vocabulary use. On top of that, you get a plagiarism/citation detection tool. The advanced (premium) checks are highlighted in yellow.  to log into the Premium version we suggest you use the google login and use your ObieID@oberlin.edu and password.
It’s easy to use:
  • Copy and paste any English text into Grammarly’s Editor, or install Grammarly’s free browser extension for Chrome, Safari, Firefox, and Edge. Grammarly will help you write correctly on nearly every site on the web.
    OR

    Click on the red circle at the bottom of the page.
  • Grammarly’s algorithms flag potential issues in the text and suggest context-specific corrections for grammar, spelling, wordiness, style, punctuation, and even plagiarism. Grammarly explains the reasoning behind each correction, so you can make an informed decision about whether, and how, to correct an issue.
  • Download Grammarly for Microsoft® Office on Windows.

N.B. Unfortunately, it does not work in google docs. However, you can compose in the grammarly.com window and then copy and past into your google doc.

More information about Grammarly can be found on the Grammarly website.

To request an invite to access the premier version via the Oberlin College pilot program, fill out the form below. A survey will be sent out at the end of April to assess this product’s utility in our environment. The pilot runs through June 30th, 2018.  Further access will be determined after assessing usage statistics and feedback from the survey.

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Using the SmartEvals course evaluation system (info for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

You will receive an email towards the middle of the semester informing you that you can view and add quesitons to your student evaluations.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Once in SmartEvals, your past and upcoming courses will be displayed.

  1. Add Questions
  2. ‘Preview’ what students will see.
  3. The total # of students that will be receiving email reminders about the evaluation.
  4. Ongoing response rate as a percentage of the total number of students.
  5. The ability to view past results and download both summary and individual student responses.

If anything is incorrect contact evals@oberlin.edu asap.

 

 

 

After the evaluation period closes (View Results)

Survey results will be available the day after the final grades are due.  An email will be sent out with a pdf summary of the data and instructions for viewing individual responses (similar to what you see in your paper results) but in case you missed them, here they are again.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Viewing results in SmartEvals:

Once logged in to SmartEvals, you will see a list of courses where the online evaluation system was used. Find the course you are interested in viewing and click on the ‘See Reports’ options.

Once you’ve accessed the results for a particular course, the tabs at the top of the page will provide access to several different reports.The system defaults to a ‘Custom Report’ which is summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

 

To PRINT the Individual reports for pretenure or tenure review follow the directions in the yellow header area.

More info

  • Custom Report – This is the default view, i.e. the window will open to a ‘Custom Report’ that gives means and standard deviations of the Likert-scale responses and lists the prose answers to all question.  What you see by default should be similar to the pdf attached to this email.  However, the Customizable Report also allows you to create your own built-in metrics dashboard with drill-down functionality.
  • Individual Evaluations – View like paper evals: Very similar to what you are accustomed to seeing with paper evals where each student’s responses appear in a single report.