Bb Organizaitons General Info

Addressing Advising Sites

We are very excited to be offering tools that can facilitate the advising process and make it more useful to our students.  The new, more comprehensive area for advisors to access information about their advisees has the capability to contact advisees and view extensive information about them.  Therefore, it is time to sunset the  sites in Blackboard.   You will still have access to them throughout the fall semester. However, unless there is some compelling reason to keep them around, they will be eliminated over winter term.

Below are some recommendations for common activities that have been done using those sites and information on how to access the new tools.

  1. For those that used the site to contact advisees, it is recommended that you now use AdviseStream. You can access AdviseStream from https://oberview.oberlin.edu.
A faculty member can click on My Assigned Students in the Advisetask area on the left of the home screen, then click on the envelope icon to the far right of the listing of their advisees.  By clicking on the box before the Name column toward the left, all students will be checked (or you can choose to contact just select students rather than the entire group). Then, clicking on the envelope icon on the right enables a faculty member to e-mail all of their assigned students.  You can personalize the e-mails with the students first name or full name (there are several options), send a copy of the e-mail to your e-mail so that you have a record of it, and attach something to the e-mail as well.
  1. Scheduling appointment recommendation: Google Calendar appointments
  2. Videoconferencing recommendation. We recommend that you use Zoom. This tool is reliable and has more support institutionally. You can either request an institutional account through https://support.oberlin.edu or sign up for a free Zoom account at https://zoom.com. Instructions for using zoom for this purpose can be found here. We suggest looking into the ‘waiting room’ feature. This will allow for the same room to be used in all of your calendar appointment listings.

 

Please direct any concerns of questions to octet@oberlin.edu