OCTET

Oberlin Center for Technologically Enhanced Teaching

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Using the SmartEvals course evaluation system (information for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

When the system has been set up, you will receive an email informing you that you can view and add quesitons to your student evaluations.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

Various options are available to you at this point.

  1. Preview what students will see (click on magnifying glass).
  2. CRN, DEPartTment-NUMber-SEction
  3. The total # of students that will be receiving email reminders about the evaluation.
  4. Ongoing response rate as a percentage of the total number of students.
  5. Course title
  6. Course Type
  7. The ability to add your own questions
    • Click on “Add Q’s.”
    • Click on paper and pencil
    • Ignore big red banner telling you there are no questions. This only means that there have been no questions ADDED.
    • Click on the Add question button at the bottom of the page
    • Fill in the requisite information
    • Click on ‘Create Question …’ at the bottom of the page.
    • When done, select ‘Done’ at the top of the page.
    • Video of process:
  8. The ability to view past results and download both summary and individual student responses.

 

 

 

If anything is incorrect contact evals@oberlin.edu asap.

 

After close of evaluation period

Survey results will be available the day after the final grades are due.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

CLICK ON THE chart Inline image 1at the end of the record for the results you would like to view.

On the Report page for that course there will be a summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

  • Click on the ‘Individual Evaluation’ tab at the top of the page

To PRINT the Individual reports for pretenure or tenure review …

  • click on the ‘Export Report to PDF’ button.
  • Then look in your downloads folder for the reports.

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Outline for Academic Departmental Blackboard Training

Feb 16, 2017 1:15-2:15

Types of Sites 

  • Departmental Sites – Banner (faculty, majors, minors)
  • Committees – General Council
  • Advising Sites for faculty
  • College and Conservatory Dean
  • GF, CF, & ConF
  • OCOPE
  • A&PS (Administrative and Professional Staff)
  • Conservatory (Banner – faculty)
  • Program Review
  • Progress Toward Tenure
  • Tenure Review
  • Other sites: All students, all instructors, all faculty, conservatory students,
  • Options Creating Sites

Administrative Assistants Items to Cover

  • Departmental Sites
    • Adding / removing users
    • Automatic Enrollment vs manual enrollment
    • Communications / Announcements vs. Email
    • Creating and using groups
    • Organizing / Navigation of folders and menus
    • Changing Roles
    • Surveys / Senior Surveys

Share Ideas of streamlining procedures

 

 

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Letter to Faculty (based on student data in survey)

To all faculty Blackboard users:

This letter is written by a Student Tech Assistant in OCTET and is meant to reflect views from the survey, personal opinions withheld. Please direct any questions and concerns to octet@oberlin.edu
The complete survey results can be found here.
Read More

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Common Themes in BB Survey Answers

The survey referenced in this article was administered in Nov or 2015 as a due diligence assessment of our current system, Blackboard.  The process is outlined in another post.

Broad stroke summary of results:

Faculty are definitely frustrated by some aspects of Blackboard. However, they are not so frustrated that they are willing to move to another system.  Students are frustrated more with how the tool is being used than how the tool works. We’ve put together a short ‘letter to faculty‘ that is based on the responses given by students.  In this ‘letter’ we’ve also included some advice on how to deal with some of the ‘problems’ students reported. Read More

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How to build a website

There are many tools where you can build a website online with no coding involved. While the options are similar products, there are key differences that need to be explained for you to choose the tool that best fits your needs.

If you want guidance in creating your own website for personal use or a project, visit the OCTET office in Mudd 052 during the Student Tech Assistant’s work hours and we will be happy to help! Hours are listed on the About Us page in the Who We Are section.

Read More

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Owncloud access

For files that you want to retain on campus and protect (this is usually for large, copyrighted  files), we provide a service called own cloud.  Before requesting that this be set up for you, please explore other avenues such as the library reserve, Youtube, Blackboard, vimeo …  While these are off campus services i.e. in the cloud, they have useful safeguards and can be streamed.

To request an owncloud account contact octet@oberlin.edu to get set up with an account.

Basic instructions:

Once the account is set up, log in to your folder by going to https://octet1.csr.oberlin.edu/owncloud using the credentials you were given by the OCTET staff.

  • Create folders / Upload videos/files.Screen Shot 2015-08-31 at 8.32.42 AM
  • Get the shareable link and paste it into your website or Blackboard site.  You may want to password protect the link (add the password directly to Blackboard post). Without the password, anyone that stumbles across the link would be able to view the item.

Screen Shot 2015-08-31 at 8.38.51 AM

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Screen Recording Software

There are various ways to record your screen while giving a presentation and share that video with others. Many of these programs are online, free or have a nominal cost.

 

The recommended cross-platform solution at the moment is Google Hangouts on Air. This method works with both Windows and Mac, allows you to record webinars as you give them and is free. It is important to note that currently, with Hangouts on Air, to record a powerpoint presentation successfully you will need to select the “Screen Share” option instead of choosing the powerpoint application.

For a step by step tutorial on how to set up Google Hangouts on Air to record what is displayed on your computer screen, use this guide: http://www.eduhacker.net/technology/google-hangouts-lecture-capture.html

  • NB: You will need to have activated  youtube  for your particular google account you want to use for the instructions at Eduhacker.net to work.

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User Directory w/photos

Only  users identified in Banner as ‘students,’ ‘faculty,’ ’emeriti’ or ‘staff’ have the ability to search the Blackboard directory.

Searches will only bring up current student, faculty, staff and emeriti.  Users with Non-Obie role in Blackboard won’t appear in the directory. This includes trustees, outside reviewers, high school students and a few others. They will however show up in any courses they are explicitly enrolled in.

Different information is displayed if a student is search or a faculty/staff person is searching for information. In ALL cases a search will show the users photo, their name (preferred first name if available), and their email address.

In ALL cases a search will show the

  • user’s photo,
  • their name (preferred first name if available),
  • their email address and
  • OCMR.

Additional information is displayed if person searching is searching for a …

Person searching Student Faculty or Staff
Student
  • none
  • position
  • department
  • office phone
  • office location
  • website
Faculty/Staff
  • major
  • class dean
  • advisor
  • year
  • current courses being taken (that are in Blackboard)
  • position
  • department
  • office phone
  • office location
  • website

 

  • Note that while text information is available to users logged into Blackboard from off-campus, the photos are only visible from a 162.132.XXX.XXX address. Therefore, someone off-campus will only see the photos if they are using a VPN connection.

NOTES:  Future adjustments:

  1. Adjust listing for those that have directory listing restrictions
  2. Create the ability to not show photo in directory but continue to show it to faculty/staff in courses and orgs.

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Student View

The way  an instructor or leader  views how a student  experiences their course or organization has changed.

OLD WAY:  Select the ‘Student View’ option from the Control Panel>>Tools area.  This option is no longer available.

NEW WAY: Click on the not so obvious icon at the top of the page.

StudentView

 

 

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How Save Job Search Files in Blackboard

Collecting and distributing materials related to open positions  should now be run through PeopleAdmin.

Saving files that are in your Blackboard site:

Step 1) Navigate to your Organization’s main page.

Step 2) On the control panel on the left hand side, click on Files (fig. 1)

Fig. 1

Fig. 1

 

Screen Shot 2015-05-22 at 2.22.49 PM

Fig. 2

Step 3) Scroll to the bottom of the page and click the “Show All” button. This step is critical to save ALL files. (fig. 2)

 

Screen Shot 2015-05-22 at 2.23.10 PM

Fig. 3

All items should be displayed (fig 3.)

 

Step 4) Choose which files you would like to save and click the “Download Package” button.

To save ALL files:

Step 1) At the top of the page, check the box to the left of “File Type.”

Screen Shot 2015-05-22 at 2.23.37 PM

Step 2) Make sure all the files are checked and highlighted, and click on “Download Package”

Screen Shot 2015-05-22 at 3.08.56 PM

Your files will be saved in a .zip package.