OCTET

Oberlin Center for Technologically Enhanced Teaching

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Add Questions to your SmartEvals Course Evaluation

Instructions to add questions to your course evaluation.  To view a screenshot larger, click on it

  1. Login to SmartEvals using your Blackboard username and password

  2. If you are an instructor, you should land on this page.  If you are a department head, on the top bar, click on Account, and choose “View as instructor”.  That should take you to this page.  Click on Add Q’s

  3. Click on the pencil “edit” symbol beside the survey you want to add questions to

  4. Click on Add Questions

  5. Here you can either create a new question or add a question you’ve made before.  Use the upper box to make new questions, and use the lower box to add existing questions.

  6. Feel free to email (octet@oberlin.edu), call (x58345), or visit our office (Mudd 052) if you have any questions!

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Creating a Podcast assignment

Tools for creating podcasts (audio files)

Some suggestions for those interested in creating a ‘podcast’ (audio) assignment for their students. 

Have students create a script (double-spaced, 1 page is about 1 minute)

Easiest tool to use is either Audacity (free download / Garage Band (comes on all Macs). Here are some useful tutorials for using these tools. 

Audacity Podcast Tutorial

Garageband Podcast Tutorial

If your students need any assistance with the assignment, have them contact our media consultants at ocmc@oberlin.edu.  They have drop-in hours Sunday through Thursday from 7-10pm.  The are colocated with the Writing Associates in the back of the first floor of Mudd. Also, if students want to experiment with higher quality audio, A/V has two USB mics that would be ideal. A/V is located on the 4th floor of Mudd.
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Submitting and grading the assignment

The best way to have students submit the podcast and script is through Blackboard Journal.  The beauty of this mechanism is that you can quickly go through each one AND the submissions can be made available to the students after everyone has turned in their assignments by simply editing 1 journal setting.

Get into journal settings:

 

Check the appropriate box so that students can see each other’s work: 

 

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Using the SmartEvals course evaluation system (information for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

When the system has been set up, you will receive an email informing you that you can view and add quesitons to your student evaluations.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

Various options are available to you at this point.

  1. Preview what students will see (click on magnifying glass).
  2. CRN, DEPartTment-NUMber-SEction
  3. The total # of students that will be receiving email reminders about the evaluation.
  4. Ongoing response rate as a percentage of the total number of students.
  5. Course title
  6. Course Type
  7. The ability to add your own questions
    • Click on “Add Q’s.”
    • Click on paper and pencil
    • Ignore big red banner telling you there are no questions. This only means that there have been no questions ADDED.
    • Click on the Add question button at the bottom of the page
    • Fill in the requisite information
    • Click on ‘Create Question …’ at the bottom of the page.
    • When done, select ‘Done’ at the top of the page.
    • Video of process:
  8. The ability to view past results and download both summary and individual student responses.

 

 

 

If anything is incorrect contact evals@oberlin.edu asap.

 

After close of evaluation period

Survey results will be available the day after the final grades are due.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

CLICK ON THE chart Inline image 1at the end of the record for the results you would like to view.

On the Report page for that course there will be a summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

  • Click on the ‘Individual Evaluation’ tab at the top of the page

To PRINT the Individual reports for pretenure or tenure review …

  • click on the ‘Export Report to PDF’ button.
  • Then look in your downloads folder for the reports.

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Letter to Faculty (based on student data in survey)

To all faculty Blackboard users:

This letter is written by a Student Tech Assistant in OCTET and is meant to reflect views from the survey, personal opinions withheld. Please direct any questions and concerns to octet@oberlin.edu
The complete survey results can be found here.
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How to build a website

There are many tools where you can build a website online with no coding involved. While the options are similar products, there are key differences that need to be explained for you to choose the tool that best fits your needs.

If you want guidance in creating your own website for personal use or a project, visit the OCTET office in Mudd 052 during the Student Tech Assistant’s work hours and we will be happy to help! Hours are listed on the About Us page in the Who We Are section.

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Librarian Access to BB

There are two ways to give librarians the ability to upload documents to your Blackboard site (eReserves).

Ask your librarian which is the most appropriate.  Option 1 or 2 are for Art and Conservatory courses. Option 3 is for all A&S courses.

Option 1. From the Need Help tab from Blackboard, the right column has a series of request forms. Fill out the form “Give library reserves access” form. If you want to get it done quickly, go to Option 2.

Option 2. From your BB site, you can categorize a course as ERes. Under Course Management, click “Customization” and then “Properties”. Under “Categorize Course”, move “ERes (Library Support)” to the Selected Items box using the arrow pointing to the right. The box on the right hand side should now have ERes listed. Be sure to submit changes.
NB: IF YOU WANT THE ART LIBRARIANS TO HAVE ACCESS, USE THE CATEGORY: ‘ERes-ARTS (Library Support (ARTS))

Option 3. From the Menu area add a Tool to the menu.

Screen Shot 2015-12-22 at 1.35.02 PM

Select the eReserves tool from the dropdown menu that appears.

Screen Shot 2015-12-22 at 1.35.19 PM

Title the new menu area ‘eReserves’ or ‘Readings’ or anything else that will be useful to your students. Check off the ‘make available’ options and click on Submit. This will link directly to the content that was added by the librarian to your course eReserve folder.

Screen Shot 2015-12-22 at 1.35.43 PM

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Putting a desktop icon of your Blackboard file system on your desktop.

This is in reference to the ‘Shared Location’ option found in the file system menu.

Blackboard allows you to create a server connection directly to the file system for a given course or organization. This will put an icon on your desktop and allow you to treat the Blackboard folder as you would a folder on your desktop. Once this is done you can upload, rearrange and delete files in your Blackboard course without logging in to Blackboard via a browser.

Here are the instructions for setting up the alias on a Mac or Windows for the course/org files area in Blackboard.

Blackboard’s instructions recommend that you disconnect from the server by either putting the icon in the trash or restarting the machine.  In cases where you are the only person working on that particular machine, you may want to retain access to the folder/server even after restarting your machine i.e. make the icon ‘stick.’  To do this you will need to

  1. Control and left click on the new drive connection on the desktop and select “Make Alias”.
  2. Rename the alias something else.
  3. When you restart the machine or disconnect the initial icon, the Alias will remain and can be used to easily reconnect. It will ask you to log in again.