OCTET

Oberlin Center for Technologically Enhanced Teaching

By

Converting video/audio files

Since we are mostly a Mac campus most of our video and audio is saved in a .mov format. May Windows machines and browsers are not very good at automatically displaying these files. Therefore, we’ve been asked if there is any way to easily convert .mov files to something more compatible e.g. MP3 or MP4 format.

Here is one approach that seems very simple:

1) Place all files you want to convert into the same folder. If they are in Blackboard use the Shared Location Setup function in the FILE section of the control panel to map the course files to a folder on your desktop.

2) Choose the file you wish convert (hold “shift” while selecting the file to select multiple files)

3) Select the desired converted format and adjust quality settings. For audio or stripping the audio from a video file, MP3 with the default settings will work.

4) Hit the “convert” button. This will do the conversion on each file and, when done, zip the files into a single compressed file.

5) Download converted files.  This will be a 1-step process because all the files will be in 1 zip file).

6) Open the zip file on your machine.
7) If these are to replace files already in Blackboard, go to the Blackboard>>File option in your course. Don’t just replace the .mov files in the Shared Location folder on your desktop. If you do this, you will lose the connection to the quiz question or item where the file is deployed.
8) To overwrite Blackboard files, once in the content collection/Files area, click on the down carat next to the appropriate  file you want to replace and select ‘Overwrite File.’  This method will retain all the connections that particular file has to any item, quiz, posting etc in your site.

By

Creating a Podcast assignment

Tools for creating podcasts (audio files)

Some suggestions for those interested in creating a ‘podcast’ (audio) assignment for their students. 

Have students create a script (double-spaced, 1 page is about 1 minute)

Easiest tool to use is either Audacity (free download / Garage Band (comes on all Macs). Here are some useful tutorials for using these tools. 

Audacity Podcast Tutorial

Garageband Podcast Tutorial

If your students need any assistance with the assignment, have them contact our media consultants at ocmc@oberlin.edu.  They have drop-in hours Sunday through Thursday from 7-10pm.  The are colocated with the Writing Associates in the back of the first floor of Mudd. Also, if students want to experiment with higher quality audio, A/V has two USB mics that would be ideal. A/V is located on the 4th floor of Mudd.
_______________

Submitting and grading the assignment

The best way to have students submit the podcast and script is through Blackboard Journal.  The beauty of this mechanism is that you can quickly go through each one AND the submissions can be made available to the students after everyone has turned in their assignments by simply editing 1 journal setting.

Get into journal settings:

 

Check the appropriate box so that students can see each other’s work: 

 

By

Accounting for extra credit in the Blackboard grade center

A very useful video explaining how to add extra credit to a final grade or exclusively to a set of assignments, and have that update the grade a student sees in the Blackboard grade center.

By

Blackboard at Oberlin 17-18

Blackboard provides member-only and community sites for courses and organizations at Oberlin College.

Finding Blackboard

There are links to Blackboard on multiple sites within the oberlin.edu domain. However, I’ve found that the easiest way to get to is it to simply type ‘blackboard.oberlin.edu’ into the address bar at the top of the browser.  You can also search for ‘blackboard oberlin.’

Logging inBlackboard_logo

Your ObieID and password will get you into Blackboard.  Your ObieID is your first initial, last name (max of 8 characters) e.g. jcalisto.  Using your email address e.g. jcalisto@oberlin.edu or john.calistoga@oberlin.edu as your username will not work.

Getting help

Check out the Need Help tab. Common issues are addressed there. A search box will search Blackboard and relevant postings in our site for the answer to your question.  You can also go directly to HELP on the Blackboard site. Please don’t spend too much time searching for answers. It is very likely that our office (OCTET) has already worked through the issue.  Therefore, we recommend a 10-minute rule. If you can’t get an answer in 10 minutes, call (440 775-8345) or email OCTET (bbhelp@oberlin.edu or octet@oberlin.edu). We highly recommend contacting us if you intend on using the grade center.

FIRST STEPS:

Make sure your personal information is correct

you Most information in Blackboard comes from our Student/Employee information system.  Therefore, if it is incorrect in Blackboard, it is probably incorrect in Banner, our information system. If the information you see in Blackboard is incorrect, contact the appropriate office asap. Having incorrect information in Banner can affect many systems.  Students should contact the Registrar (registrar@oberlin.edu). Faculty and Staff should contact Human Resources (human.resources@oberlin.edu).

While most information is changed via contacting the registrar or H.R., your cell phone number (needed to activate txt messages from Bb), a website URL and your personal pronouns can be adjusted directly from within Blackboard.

 

Make sure you have access to the correct courses and orgs

Faculty should see unavailable AND available course sites as well as organizations corresponding to General Faculty, division (College or Conservatory),  and department. For those that have been here more than a year, sites for any committees they are on and advisees will also be available.  Other miscellaneous organizations may also appear in the My Organizations module.

All students should see any courses made ‘available’ by the instructor AND an advisor and a Class Hub organization. Once a major/minor has been declared, the department org for that major/minor will appear.  Furthermore, when a student is ready to graduate, other organizations will appear.

Set your NOTIFICATION Preferences

Set your notifications and remind your students to do the same.  You can also have Blackboard send txt messages by first adding your cell phone number in your Personal Information settings before going to the Notification Dashboard. There are many ways to get your Personal Information.  The easiest is to click on the ‘Check Info’ option in the My Info module on the landing page (the one with your photo in it).  To get to the Notification Dashboard go to the arrow next to your name in the top right corner, click on Settings and then click on Notification Dashboard (you’ll also see a link to Personal Information in this menu area).

 

Screen Shot 2016-08-08 at 8.24.55 AM Screen Shot 2016-08-08 at 10.16.52 AM Screen Shot 2016-08-08 at 10.29.02 AM

Tabs

The interface is customizable and can be different for staff, faculty and students.  Currently, the design presents 5, or 6 tabs:

Blackboard tabs

  • Academic Hub – Announcements will show up at the top. Frequently used tools will be links in the left column. Courses will show up in the center and organizations in the right column.  Your info will show in the left column under the Tools/Quick link module.
  • Survey – this tab only appears for students when it is time for them to evaluate their course.  Faculty/Staff should always have access to this tab.
  • Courses – list of ALL courses as well as info on registering, course locations etc.
  • Community – list of various organizations and tools are collated here including the user directory and classroom information.
  • Content Collection (only faculty/staff) – provides access to documents, images etc. in all your courses and organizations. It also allows for the storage of ‘institutional’ documents. It acts much like a google drive.
  • Need Help? Various request forms can be found here as well as information on how to use specific features.

Don’t forget to check out the subtabs!

Screen Shot 2015-07-28 at 4.45.17 PM

Additional noteworthy functionality:

Modules in each tab can be  …

  • rearrangeddrag the module by putting the mouse in the module header and clicking and holding while moving the module.
  • added
    Click on the Add Module button in the top left margin. If you have other information you would like to have access to as a ‘module,’ contact bbhelp@oberlin.edu with your idea and we’ll see what we can do.
    Screen Shot 2015-08-17 at 11.17.27 AM

The Content Collection area (faculty/staff only) allows for easier management of documents.  The link titled ‘Content Collection’ at the top of the site will take you to a window where you can search for, modify, delete or add documents in sites in which you are a member. You can also overwrite files. This will keep the links to the file but show users the new file rather than the old file.  More info


‘Personalize’ your tabs – give them your own color scheme by clicking on the ‘Personalize Page’ option in the top right corner of the site.

Use the Mobile App. Free access to Blackboard mobile app allows the viewing of organization and course materials, the adding of discussion posts and the ability to have other interactions via a phone and/or tablet. There is a fast grader app for iOS devices that looks interesting and a separate one for students.  More info and links to apps.

Activate text messaging and txt to voice capabilities. This is related to the Notifications section but deserves additional attention. Get announcements and information about changes to your courses or orgs via txt or txt to voice messaging. While faculty and organization leaders will still be able to post announcements and send  emails, users can set up additional notification channels by modifying their notification settings.

 

Specific information for instructors of courses

By

Outline for Academic Departmental Blackboard Training

Feb 16, 2017 1:15-2:15

Types of Sites 

  • Departmental Sites – Banner (faculty, majors, minors)
  • Committees – General Council
  • Advising Sites for faculty
  • College and Conservatory Dean
  • GF, CF, & ConF
  • OCOPE
  • A&PS (Administrative and Professional Staff)
  • Conservatory (Banner – faculty)
  • Program Review
  • Progress Toward Tenure
  • Tenure Review
  • Other sites: All students, all instructors, all faculty, conservatory students,
  • Options Creating Sites

Administrative Assistants Items to Cover

  • Departmental Sites
    • Adding / removing users
    • Automatic Enrollment vs manual enrollment
    • Communications / Announcements vs. Email
    • Creating and using groups
    • Organizing / Navigation of folders and menus
    • Changing Roles
    • Surveys / Senior Surveys

Share Ideas of streamlining procedures

 

 

By

How to create a successful flipped learning experience for you and your students

The Flipped Classroom: Strategies to Overcome Student Resistance and Increase Student Engagement

>>> Upcoming Seminar | October 18 <<<

Join Barbi Honeycutt, editor of the newly released book titled Flipping the College Classroom: Practical Advice from Faculty, as she provides strategies you can use to create a successful flipped learning experience for you and your students. You’ll find out how to identify the reasons that some students resist the flipped classroom model and how you can address those challenges to increase the likelihood that they will come to class prepared.

During this online seminar, you’ll learn how to structure preclass assignments so students are more likely to complete the work, and examine ways to support students as they discover what it takes to learn in the flipped classroom environment.

Here is some of what you’ll learn during this 60-minute seminar:
• How to get your students to understand their roles in the flipped classroom
• How fear and the “stages of grief” can affect student motivation—and how to reduce their impact
• Strategies to help your students overcome resistance to the flipped learning environment
• A three-part model that will help you design effective preclass assignments—and motivate students to do them
• The benefits of the flipped classroom and how to help students understand the value of this model from their point of view

DATE: Tuesday, October 18
PRICE: $247 (through 10/7/16, $297 thereafter)
LEARN MORE: http://bit.ly/flip2016LI

When you register, you get access to the live seminar, on-demand access for 30 days, a copy of the recording on CD, the complete transcript, and all handouts and supplemental materials. Satisfaction guaranteed or your money back.

Questions regarding the program should be directed to the customer service department at Magna Publications: email support@magnapubs.com

Regards,
Mary Bart
Teaching Professor group manager

By

How to use i>clicker – both standalone and integrated into Blackboard

$_3Why use iClicker? (Scroll down for instructions on use)

The i>clicker, student response system is now integrated into Blackboard.

The integration with Blackboard will allow you to more easily manage the registration of a particular clicker to a particular student, create the roster that is used by the iclicker software to identify users and make results accessible to students via the grade center in Blackboard so that students can monitor their progress.

Who’s using them on campus:

  • Computer Sciences:  Bob Geitz, Roberto Hoyle
  • Classics: Naomi Campa
  • Chemistry:   Albert Matlin, Matt Elrod
  • Biology: Yolanda Cruz
  • Physics:  Dan Stinebring, Rob Owen, Melinda Keller, Stephen FitzGerald, Jason Stalnaker

Why and how to use clickers in your course. Short Video Explanations from i>Clicker.


How to use iClickers
Download
To use the technology, the Instructor will need some software on their laptop. Links to Oberlin specific i>clicker software.  These packages also include the instructors guide on how to use the software.  If you have trouble installing the software, simply give us a call (775-8345) or email octet@oberlin.edu.

Click on the download link.  Open up the download, and copy the program inside onto your desktop (you can drag and drop).  Open the iClicker program from your desktop.  You do not need to register, but you can if you like.  After registering, click Create to create a new session.  Highlight the created course and click settings.  If you have your own iClicker (not needed but can be handy) you can set it as the instructor iClicker here.  You also can set the “frequency” code – it should be fine to use whatever is currently set.  It is simply a way for the students’ iClickers to connect to the proper base.  There are other settings here you can change if you like, but are not necessary.

 

Instructor will need a base, which can be borrowed from OCTET (Mudd 052).  The base must be attached to the computer you are presenting from (plug one end of the cord into the usb port of your computer, and one into the “To Computer” port of the base).
Participants will need clickers (but see below).  Clickers can be ordered through the bookstore in the same way that faculty indicate which book they will be using for the class. Students can then purchase an iclicker.  They do not need a different iclicker for each course.  They can register their iclicker through Blackboard and use the same iclicker for multiple courses.
During the presentation When you want to begin polling, link up your base station, open your presentation, and open the iClicker program on your desktop.  Click on the course you created earlier and click “Start Polling”.  A message should pop up within a minute or so giving you the frequency code that your participants need to enter on their iClickers to connect to your course, and the instructions to do so.  A small window should open on your screen allowing you to control the polling.  You can start and stop polling, and pull up the results by clicking on the graph button.  There is also a settings button if you need to adjust the settings.  If you have an iClicker connected as an instructor iClicker, you can control your presentation and the polling by selecting the buttons on the iClicker instead of having to click on your computer, but you will not be able to vote.
Feel free to come by the OCTET office in Mudd 052 or email us octet@oberlin.edu to try out the iClickers, ask questions, or borrow a base.

Other Notes
This software is compatible with version 5.04 on the base station. If you have an older version of the firmware on your basestation you can either upgrade the firmware using the utility provide by iclicker or download a previous version of the desktop software.
Instructions for getting your software connected to your Blackboard grade book can be found here 
Using the iclicker, polling software without a base station or clicker:

Additionally, i>clicker software can be used without a base station or clickers. Students simply use their phones, laptops or tablets. This is called REEF polling. To use this feature instructors need to create a course site that will accept answers that are not from the separate devices i.e. REEF polling  accessible AND the students will need to register their device.  The cost of registering the device is less then the cost of purchasing a clicker but not by much.

Clickers cost about $30-40 with a $10-20 buy back by the bookstore when the student is finished using the clicker.  The REEF registration has  costs associated with it.

For more info, visit the i>Clicker site at https://www1.iclicker.com/products/reef-polling/

 

 

 

By

EXCO course shells in Blackboard

All EXCO courses  have an instance in Blackboard.  Users that are officially listed as instructors will see a link to the instance under the ‘My Online Courses’ module.

The courses are already pre-populated with anyone that officially signed up for the course. Therefore, the email function and class roster is ready to go.

Links to the course sites  are not seen by your  students because the course is ‘unavailable’ by default. The students will only see them if you make them available. If you do not intend on making material available to your students or do not  have anything for them to do in Blackboard, don’t make it available.  You can view the roster and send email without making the site available.   Instructions for making it available

To learn more about what you can do with Blackboard, see https://en-us.help.blackboard.com//Learn/9.1_2014_04/Instructor

By

User Directory w/photos

Only  users identified in Banner as ‘students,’ ‘faculty,’ ’emeriti’ or ‘staff’ have the ability to search the Blackboard directory.

Searches will only bring up current student, faculty, staff and emeriti.  Users with Non-Obie role in Blackboard won’t appear in the directory. This includes trustees, outside reviewers, high school students and a few others. They will however show up in any courses they are explicitly enrolled in.

Different information is displayed if a student is search or a faculty/staff person is searching for information. In ALL cases a search will show the users photo, their name (preferred first name if available), and their email address.

In ALL cases a search will show the

  • user’s photo,
  • their name (preferred first name if available),
  • their email address and
  • OCMR.

Additional information is displayed if person searching is searching for a …

Person searching Student Faculty or Staff
Student
  • none
  • position
  • department
  • office phone
  • office location
  • website
Faculty/Staff
  • major
  • class dean
  • advisor
  • year
  • current courses being taken (that are in Blackboard)
  • position
  • department
  • office phone
  • office location
  • website

 

  • Note that while text information is available to users logged into Blackboard from off-campus, the photos are only visible from a 162.132.XXX.XXX address. Therefore, someone off-campus will only see the photos if they are using a VPN connection.

NOTES:  Future adjustments:

  1. Adjust listing for those that have directory listing restrictions
  2. Create the ability to not show photo in directory but continue to show it to faculty/staff in courses and orgs.

By

Student View

The way  an instructor or leader  views how a student  experiences their course or organization has changed.

OLD WAY:  Select the ‘Student View’ option from the Control Panel>>Tools area.  This option is no longer available.

NEW WAY: Click on the not so obvious icon at the top of the page.

StudentView