OCTET

Oberlin Center for Technologically Enhanced Teaching

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Outline for Academic Departmental Blackboard Training

Feb 16, 2017 1:15-2:15

Types of Sites 

  • Departmental Sites – Banner (faculty, majors, minors)
  • Committees – General Council
  • Advising Sites for faculty
  • College and Conservatory Dean
  • GF, CF, & ConF
  • OCOPE
  • A&PS (Administrative and Professional Staff)
  • Conservatory (Banner – faculty)
  • Program Review
  • Progress Toward Tenure
  • Tenure Review
  • Other sites: All students, all instructors, all faculty, conservatory students,
  • Options Creating Sites

Administrative Assistants Items to Cover

  • Departmental Sites
    • Adding / removing users
    • Automatic Enrollment vs manual enrollment
    • Communications / Announcements vs. Email
    • Creating and using groups
    • Organizing / Navigation of folders and menus
    • Changing Roles
    • Surveys / Senior Surveys

Share Ideas of streamlining procedures

 

 

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How to create a successful flipped learning experience for you and your students

The Flipped Classroom: Strategies to Overcome Student Resistance and Increase Student Engagement

>>> Upcoming Seminar | October 18 <<<

Join Barbi Honeycutt, editor of the newly released book titled Flipping the College Classroom: Practical Advice from Faculty, as she provides strategies you can use to create a successful flipped learning experience for you and your students. You’ll find out how to identify the reasons that some students resist the flipped classroom model and how you can address those challenges to increase the likelihood that they will come to class prepared.

During this online seminar, you’ll learn how to structure preclass assignments so students are more likely to complete the work, and examine ways to support students as they discover what it takes to learn in the flipped classroom environment.

Here is some of what you’ll learn during this 60-minute seminar:
• How to get your students to understand their roles in the flipped classroom
• How fear and the “stages of grief” can affect student motivation—and how to reduce their impact
• Strategies to help your students overcome resistance to the flipped learning environment
• A three-part model that will help you design effective preclass assignments—and motivate students to do them
• The benefits of the flipped classroom and how to help students understand the value of this model from their point of view

DATE: Tuesday, October 18
PRICE: $247 (through 10/7/16, $297 thereafter)
LEARN MORE: http://bit.ly/flip2016LI

When you register, you get access to the live seminar, on-demand access for 30 days, a copy of the recording on CD, the complete transcript, and all handouts and supplemental materials. Satisfaction guaranteed or your money back.

Questions regarding the program should be directed to the customer service department at Magna Publications: email support@magnapubs.com

Regards,
Mary Bart
Teaching Professor group manager

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Google Apps Rebrand

Google Apps for Education has been rebranded as G Suite for Education.  As time moves on, the visual appearance of the various Google apps will be updated. 
Google has also introduced some new “Intelligent Tools” to their apps based off of their Artificial Intelligence project.  For more information on the new tools for Docs, Sheets, and Slides, check out this link: https://docs.googleblog.com/2016/09/ExploreinDocsSheetsSlides.html
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Fwd: FridayLive! Next Steps to Flipped/Blended/… Teaching/Learning: FridayLive! Collaborative Development Series: September 30th 30 Sep 2016

This week’s FridayLive! is Next Steps to Flipped/Blended/… Teaching/Learning: FridayLive! Collaborative Development Series: September 30th on 30 Sep 2016. 

FridayLive!

Next Steps to

Flipped/Blended/… Teaching/Learning:

FridayLive!

Collaborative Development Series

Presenters: 
Steve Gilbert, TLT Group
Beth Dailey, TLT Group
Dale Parker, Senior Faculty, Cambridge College
Penny Kuckkahn, Nicolet College, Instructional Designer
Robert Voelker-Morris, Faculty Technology Consultant, University of Oregon
Winona Hatcher, Instructional Designer, Augusta University

Description 

This is the first in our Flipped/Blended… Teaching/Learning Collaborative Development Series. Faculty considering the next steps toward flipping/blended..teaching/learning and instructional designers and design consultants will all find something of benefit from this series.

In the spring we explored what it means to flip a classroom and added to the flipped classroom toolkit.  Over the summer a team of instructional designers assisted a faculty member in designing a flipped lesson. This collaborative development process is the basis of the series. 

The first session in our series focuses on Phase 1 and the Curriculum Development Framework

NOTE:  Login instructions for the session will be sent in the Registration Confirmation Email. Please check your Junk folder as sometimes these emails get trapped there. We will also send an additional login reminder a few hours prior to the start of the event.

REALLY IMPORTANT NOTE: You can become a TLT Group Individual Member for one year for $75.  You’ll be supporting just the sort of event you just registered for.  Please join us! 

Listen during the session for this week’s special membership offer.

As always, we welcome your attendance and your participation.

Register here.

Sally

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Using ZOOM – the Basics September 23rd TLT Group Event Announcement

Using ZOOM – the Basics September 23rd
23 Sep 2016 2:00 PM EDT

FridayLive!

Using ZOOM – the Basics

Presenters: 
William McMullen, Professor, Cambridge College
Steve Gilbert, TLT Group
Beth Dailey, TLT Group 

Description 

Dr McMullen has be led the effort at Cambridge College in exploring all facets of Zoom. He will share information about their journey and the basics of how to use ZOOM. Dr McMullen has met with TLT Members several times this summer and has been so valuable in our efforts to learn more about this tool.

NOTE:  Login instructions for the session will be sent in the Registration Confirmation Email. Please check your Junk folder as sometimes these emails get trapped there. We will also send an additional login reminder a few hours prior to the start of the event.

REALLY IMPORTANT NOTE: You can become a TLT Group Individual Member for one year for $75.  You’ll be supporting just the sort of event you just registered for.  Please join us! 


More information and online registration:
Using ZOOM – the Basics September 23rd


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Blackboard glitch

Last night (9/7/2016) at approximately 6:50pm all students enrolled in Fall semester courses were ‘disabled’ by Blackboard. By 9:50pm we were back in business.

What happened?  Every day a number of feed files are created by pulling data from our registration, student information and HR systems. These files contain information about active students, staff and faculty, as well as the affiliations of these users to courses and organizations. This information in multiple files is used to create user accounts, populate courses with instructors and students,  and populate organizations with  faculty and staff.

These files are recreated at 7:04 am and 5:35pm every day.  They are copied to Blackboard servers where they are processed by Blackboard and adjustments are made to users, course enrollment and organization enrollments. It takes approximately 1 hour to process all the files and info.

Given this process, the problem could have been at 1 of many junctures.  The file that was created could have been corrupted or not created properly, the process for sending the files to Blackboard could have failed, the installer on Blackboard’s end could have had a problem …

After looking at all of our feed files, calling Blackboard and trying a few adjustments on our end, we were able to figure out that a temp file used by the Blackboard process involved in processing these files was corrupted. This caused the processing of the enrollment file,  that contains the student-course enrollment information, to fail and ‘disable’ all students in all courses for this semester. Why it didn’t cause a problem with any of the other files is still a mystery.  We have since reactivated the students but we are still looking for the cause. There was no loss of data since the students were never technically removed from the course, only ‘disabled.’

 

Bottom-line is that students were unable to access their course sites in Blackboard between 7pm and 10pm.  Please adjust due dates accordingly.

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Classroom response system (i>clicker) available as a stand alone or integrated with your Blackboard course

$_3The i>clicker, student response system is now integrated into Blackboard.

The integration with Blackboard will allow you to more easily manage the registration of a particular clicker to a particular student, create the roster that is used by the iclicker software to identify users and make results accessible to students via the grade center in Blackboard so that students can monitor their progress.

Who’s using them on campus:

  • Computer Sciences: Ben Kuperman, Bob Geitz, Tom Wexler
  • Classics: Naomi Campa
  • Chemistry:   Albert Matlin, Matt Elrod
  • Biology: Yolanda Cruz
  • Physics:  Dan Stinebring, Rob Owen, Melinda Keller, Stephen FitzGerald, Jason Stalnaker

Why and how to use clickers in your course. Short Video Explanations from i>Clicker.

To use the technology, the Instructor will need some software on their laptop. Links to Oberlin specific i>clicker software (Ver 7.8) is provided below.  These packages also include the instructors guide on how to use the software.  If you have trouble installing the software, simply give us a call (775-8345) or email octet@oberlin.edu.
Students will need clickers (but see below).  Clickers can be ordered through the bookstore in the same way that faculty indicate which book they will be using for the class. Students can then purchase an iclicker.  They do not need a different iclicker for each course.  They can register their iclicker through Blackboard and use the same iclicker for multiple courses.
This software is compatible with version 5.04 on the base station. If you have an older version of the firmware on your basestation you can either upgrade the firmware using the utility provide by iclicker or download a previous version of the desktop software.
Instructions for getting your software connected to your Blackboard grade book can be found here.

Using the iclicker, polling software without a base station or clicker:

Additionally, i>clicker software can be used without a base station or clickers. Students simply use their phones, laptops or tablets. This is called REEF polling. To use this feature instructors need to create a course site that will accept answers that are not from the separate devices i.e. REEF polling  accessible AND the students will need to register their device.  The cost of registering the device is less then the cost of purchasing a clicker but not by much.

Clickers cost about $30-40 with a $10-20 buy back by the bookstore when the student is finished using the clicker.  The REEF registration has  costs associated with it.

For more info, visit the i>Clicker site at https://www1.iclicker.com/products/reef-polling/

If you’re interested in trying out a set, contact octet@oberlin.edu to inquire about borrowing their set.

 

 

 

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Fwd: BbMH – Notification 1099228535 – Upcoming Datacenter Maintenance – Service Interruption Not Expected

Subject: Emergency Datacenter Maintenance – Service Interruption Not Expected
Date: Friday, August 5, 2016
Time: 02:00am – 06:00am EDT
Services: Clients with Server(s) at VA3

On Friday, August 5, 2016 between the hours of 2:00am EDT and 6:00am EDT, the Managed Hosting Engineers will be performing emergency maintenance at our internal datacenter. This maintenance is not expected to be service impacting. However we are notifying you in the event you experience any intermittent connectivity for few minutes during this maintenance window.

For questions, please contact Managed Hosting Support at 1.888.788.5264 (US/Canada toll-free), or 1.202.715.6019, or your local toll-free number found at http://www.blackboard.com/support/phonenumbers.aspx or submit a ticket through https://behind.blackboard.com.

Sincerely,

Blackboard MH Change Management

MH Operations Engineers

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EXCO course shells in Blackboard

All EXCO courses  have an instance in Blackboard.  Users that are officially listed as instructors will see a link to the instance under the ‘My Online Courses’ module.

The courses are already pre-populated with anyone that officially signed up for the course. Therefore, the email function and class roster is ready to go.

Links to the course sites  are not seen by your  students because the course is ‘unavailable’ by default. The students will only see them if you make them available. If you do not intend on making material available to your students or do not  have anything for them to do in Blackboard, don’t make it available.  You can view the roster and send email without making the site available.   Instructions for making it available

To learn more about what you can do with Blackboard, see https://en-us.help.blackboard.com//Learn/9.1_2014_04/Instructor

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Blackboard at Oberlin 17-18

Blackboard_logolist of changes for 17-18

Logging in

Your ObieID and password will get you into Blackboard.  Your ObieID is your first initial, last name (max of 8 characters) e.g. jcalisto.  Using your email address e.g. jcalisto@oberlin.edu or john.calistoga@oberlin.edu as your username will not work.

Getting help

Check out the Need Help tab. Common issues are addressed there. A search box will search Blackboard and relevant postings in our site for the answer to your question.  You can also go directly to Help on the Blackboard site. Please don’t spend too much time searching for answers. It is very likely that our office (octet) has already worked through the issue.  Therefore, we recommend a 10-minute rule. If you can’t get an answer in 10 minutes, call (440 775-8345) or email OCTET (bbhelp@oberlin.edu). We highly recommend contacting us if you intend on using the grade center.

FIRST STEPS:

Make sure your personal information is correct

you Most information in Blackboard comes from our Student/Employee information system.  Therefore, if it is incorrect in Blackboard, it is probably incorrect in Banner, our information system. If the information you see in Blackboard is incorrect, contact the appropriate office asap. Having incorrect information in Banner can affect many systems.  Students should contact the Registrar (registrar@oberlin.edu). Faculty and Staff should contact Human Resources (human.resources@oberlin.edu).

While most information is changed via contacting the registrar or H.R., your cell phone number (needed to activate txt messages from Bb), a website URL and your personal pronouns can be adjusted directly from within Blackboard.

 

 

Make sure you have access to the correct courses and orgs

All students should see an advisor and a Class Hub organization. Once a major/minor has been declared, the department org for that major/minor will appear.  Furthermore, when a student is ready to graduate, other organizations will appear.  Classes will appear if they have been made ‘available’ to students by the instructor.

Faculty should see unavailable AND available course sites as well as organizations corresponding to their division and department. They will also see sites for any committees they are on and ones with their advisees already enrolled.  Other miscellaneous organizations may also appear in the My Organizations module.

Set your NOTIFICATION Preferences

Set your notifications and remind your students to do the same.  You can also have Blackboard send txt messages by first adding your cell phone number in your Personal Information settings before going to the Notification Dashboard. There are many ways to get your Personal Information.  The easiest is to click on the ‘Check Info’ option in the My Info module on the landing page (the one with your photo in it).  To get to the Notification Dashboard go to the arrow next to your name in the top right corner, click on Settings and then click on Notification Dashboard (you’ll also see a link to Personal Information in this menu area).

 

Screen Shot 2016-08-08 at 8.24.55 AM Screen Shot 2016-08-08 at 10.16.52 AM Screen Shot 2016-08-08 at 10.29.02 AM

Tabs

The interface is customizable and can be different for staff, faculty and students.  Currently, the design presents 5, or 6 tabs:

Blackboard tabs

  • Academic Hub – Announcements will show up at the top. Frequently used tools will be links in the left column. Courses will show up in the center and organizations in the right column.  Your info will show in the left column under the Tools/Quick link module.
  • Survey – this tab only appears for students when it is time for them to evaluate their course.  Faculty/Staff should always have access to this tab.
  • Courses – list of ALL courses as well as info on registering, course locations etc.
  • Community – list of various organizations and tools are collated here including the user directory and classroom information.
  • Content Collection (only faculty/staff) – provides access to documents, images etc. in all your courses and organizations. It also allows for the storage of ‘institutional’ documents. It acts much like a google drive.
  • Calendars – Academic calendar & Blackboard calendar
  • Need Help? Various request forms can be found here as well as information on how to use specific features.

Don’t forget to check out the subtabs!

Screen Shot 2015-07-28 at 4.45.17 PM

Additional noteworthy functionality:

Modules in each tab can be  …

  • rearrangeddrag the module by putting the mouse in the module header and clicking and holding while moving the module.
  • added
    Click on the Add Module button in the top left margin. If you have other information you would like to have access to as a ‘module,’ contact bbhelp@oberlin.edu with your idea and we’ll see what we can do.
    Screen Shot 2015-08-17 at 11.17.27 AM

The Content Collection area (faculty/staff only) allows for easier management of documents.  The link titled ‘Content Collection’ at the top of the site will take you to a window where you can search for, modify, delete or add documents in sites in which you are a member. You can also overwrite files. This will keep the links to the file but show users the new file rather than the old file.  More info


‘Personalize’ your tabs – give them your own color scheme by clicking on the ‘Personalize Page’ option in the top right corner of the site.

Use the Mobile App. Free access to Blackboard mobile app allows the viewing of organization and course materials, the adding of discussion posts and the ability to have other interactions via a phone and/or tablet. There is a fast grader app for iOS devices that looks interesting and a separate one for students (bbstudent).

Activate text messaging and txt to voice capabilities. This is related to the Notifications section but deserves additional attention. Get announcements and information about changes to your courses or orgs via txt or txt to voice messaging. While faculty and organization leaders will still be able to post announcements and send  emails, users can set up additional notification channels by modifying their notification settings.

 

Specific information for instructors of courses