OCTET

Oberlin Center for Technologically Enhanced Teaching

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Librarian Access to BB

There are two ways to give librarians the ability to upload documents to your Blackboard site (eReserves).

Ask your librarian which is the most appropriate.  Option 1 or 2 are for Art and Conservatory courses. Option 3 is for all A&S courses.

Option 1. From the Need Help tab from Blackboard, the right column has a series of request forms. Fill out the form “Give library reserves access” form. If you want to get it done quickly, go to Option 2.

Option 2. From your BB site, you can categorize a course as ERes. Under Course Management, click “Customization” and then “Properties”. Under “Categorize Course”, move “ERes (Library Support)” to the Selected Items box using the arrow pointing to the right. The box on the right hand side should now have ERes listed. Be sure to submit changes.
NB: IF YOU WANT THE ART LIBRARIANS TO HAVE ACCESS, USE THE CATEGORY: ‘ERes-ARTS (Library Support (ARTS))

Option 3. From the Menu area add a Tool to the menu.

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Select the eReserves tool from the dropdown menu that appears.

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Title the new menu area ‘eReserves’ or ‘Readings’ or anything else that will be useful to your students. Check off the ‘make available’ options and click on Submit. This will link directly to the content that was added by the librarian to your course eReserve folder.

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Delayed Test Feedback in Blackboard

In Blackboard, students can receive feedback on their tests either immediately or at a different specified time. The feedback can be made available after the due date, so that no one sees the correct answers until everyone has taken the assessment. Here are the steps to set this feature:

1. After you have designed a test, press the drop down menu near the test name and select “Edit the Test Options”

2. From “Edit the Test Options”, scroll to the “Due Date” section and set a date and time for the assessment to be due.

3. Continue to scroll down to the “ Show Test Results and Feedback to Students” section. Under the “When” column, select “After Due Date”. Alternatively, you could select “On a Specific Date” to choose an alternative date to display the feedback.

4. Check the boxes under the “Answers” column labeled Correct and Submitted. Also check “Show Incorrect Questions”. This will let the feedback include incorrect answers and the correct answers after a specified date. You can also check “Feedback” to show more detailed explanations (but you have to write these yourself in the feedback sections when creating test questions). Your screen should look similar to this:

5. Press Submit and deploy the test per usual.

 

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Putting a desktop icon of your Blackboard file system on your desktop.

This is in reference to the ‘Shared Location’ option found in the file system menu.

Blackboard allows you to create a server connection directly to the file system for a given course or organization. This will put an icon on your desktop and allow you to treat the Blackboard folder as you would a folder on your desktop. Once this is done you can upload, rearrange and delete files in your Blackboard course without logging in to Blackboard via a browser.

Here are the instructions for setting up the alias on a Mac or Windows for the course/org files area in Blackboard.

Blackboard’s instructions recommend that you disconnect from the server by either putting the icon in the trash or restarting the machine.  In cases where you are the only person working on that particular machine, you may want to retain access to the folder/server even after restarting your machine i.e. make the icon ‘stick.’  To do this you will need to

  1. Control and left click on the new drive connection on the desktop and select “Make Alias”.
  2. Rename the alias something else.
  3. When you restart the machine or disconnect the initial icon, the Alias will remain and can be used to easily reconnect. It will ask you to log in again.

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How Save Job Search Files in Blackboard

Collecting and distributing materials related to open positions  should now be run through PeopleAdmin.

Saving files that are in your Blackboard site:

Step 1) Navigate to your Organization’s main page.

Step 2) On the control panel on the left hand side, click on Files (fig. 1)

Fig. 1

Fig. 1

 

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Fig. 2

Step 3) Scroll to the bottom of the page and click the “Show All” button. This step is critical to save ALL files. (fig. 2)

 

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Fig. 3

All items should be displayed (fig 3.)

 

Step 4) Choose which files you would like to save and click the “Download Package” button.

To save ALL files:

Step 1) At the top of the page, check the box to the left of “File Type.”

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Step 2) Make sure all the files are checked and highlighted, and click on “Download Package”

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Your files will be saved in a .zip package.

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Creating Senior Surveys

This post is directed towards administrative assistants who are creating senior surveys for the students in their departments.

CHANGE IN PROCEDURE: DO NOT USE YOUR BLACKBOARD DEPARTMENT SITE

 

Please contact OCTET at octet@oberlin.edu if you would like to use an online system for your senior surveys.

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Getting started with Job search sites

Job search sites are used to distribute application materials to faculty, staff, students and outside reviewers.

CHANGE IN PROCEDURE:  Use People Admin (requires you to login using your ObieID).

These sites were created on an as needed bases. If, for some reason,  you still need a site to be created, please fill out the appropriate form which can be found under the Need Help? tab after logging in to Blackboard or by clicking here.

Once you have your site, you should

  • Upload the appropriate documents. There are many ways to do this.  You can find more information on the Blackboard help site.
  • Enroll the appropriate users.  If there are users that are not in the system, you can request that an account be created for them by filling out the appropriate form on the Need Help? tab after logging into Blackboard or clicking here.

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Basic Blackboard Course/Org Interface

*Click on the image to see larger.  It will open up the image and you must click on it a second time.*

Instructor course page

A.  Page header: The area at the top of the page that contains the tabs, the global navigation menu, and Logout.  The tabs you see in the page header depend on your school’s licenses.
B.  Tabs: Blackboard Learn includes two common sets of tabs, discussed in the following tables.
C.  Content frame: Displays the selected tool or content area. By default, when you enter a course, the Home Page appears. You select the first page called the course entry point.
D.  Course menu: The access point for all course content. You decide which links are available here.
E.  Control Panel: The central access point for course management functions. You can manage the course style, course tools, and users from this area. Students do not see anything under the Course Management heading i.e. Control Panel functions.
F.  Action bar: Rows at the top of the page containing page-level actions such as Build Content, Search, Delete, and Upload. The functions on the action bar change depending on where you are in your course. The action bar can contain multiple rows of functions such as on the main Grade Center page.
G.  Edit Mode: When Edit Mode is ON, all the instructor functions appear, such as Build Content on the action bar in a content area or the appearance of contextual menus. When Edit Mode is OFF, you are viewing the page in student view. The Edit Mode function appears to users with a role of instructor, teaching assistant, course builder, and administrator.
H.  Breadcrumbs: As items and links are viewed in a content area, use the breadcrumbs to navigate to previous pages. Breadcrumbs trace the path to and from each item. Breadcrumbs, not the browser back button, are the best way to navigate backwards.

 

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Mobile Phone Notifications

It’s easy to stay up to date with Blackboard assignments even when you are away from your computer. You can arrange to receive notifications via text, voicemail, or through the Blackboard Mobile app.

To receive SMS text messages or voicemails:

1) First, double check that Blackboard has your mobile phone number. From My Blackboard in the upper right-hand corner, click “Settings”. Then continue to “Personal Information”. From there, you can add your mobile phone number.

*Click on the image to enlarge (it will open as the image and if you click a second time it will get bigger)*blackboard home settings personal info

 

2) Now you can edit your notification settings to include SMS messages or Text to Voice messages to your phone. Here are those steps:Text Settings

  1. From My Blackboard tab again, select Settings and then select Edit Notification Settings.
  2. On the Edit Notification Settings page, select the link for Courses I am taking to change notification settings for all courses at once.  Alternatively, you can make selections for individual courses by selecting a course name under Edit Individual Course Settings. The Current Notification Settings page appears and provides the same options.
  3. On the Change Settings page, check that your Notification Destinations are correct. If not, change them in your Personal Information (see above for instructions).
  4. Under Settings, select how your notifications are delivered by selecting the check box at the top of a column or by selecting check boxes for individual tools or features. Remove the check mark for any notification that you do not wish to receive.
  • Two-Way SMS (Oberlin College is not set up for this) 
  • Text-to-Voice – This column appears if your institution has enabled this feature. A voice message is sent to the phone number you provided in your Personal Information.
  • After making your notification selections, click Submit.

NOTE:

There is also a  Blackboard Mobile Learn app:

If you have a smartphone or tablet, you can download the Blackboard Mobile Learn from Apple’s App Store or from Google Play on Android. Push notification settings from these apps can be adjusted in the same manner as before, under the “Mobile” column. If you arrange for push notifications, you do not need text or voicemail notifications. Pick your preferred notification method so that you are only alerted once.

If you are having trouble, call the CIT Help Desk at 440-775-8197 or email them at cit@oberlin.edu

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Access to emails for majors, minors and major/minors on leave

This information is particularly relevant for departmental AAs and others in departments that need to email majors/minors.

Emailing majors and minors has been problematic since we lost the ability to sort them into separate groups in Blackboard.  While we still can’t do that, we have created a work around.  In each DEPT site in Blackboard, AAs and Faculty have access to the emails of all majors, minors and majors and minors on leave for their department.  This list updates at 3am every day.  Anything happening on a given day will not be reflected in the list until the following day.

There are 2 ways to take advantage of these lists and some issues you must be aware of about these lists.

Uses:

  • You can copy the list and add it to your to: window in your favorite email client. See below for details.
  • You can use it to adjust your groups within Blackboard and send information out via Blackboard.

Issues:

  • The list of students on leave include those on Academic, Medical AND Personal Leave. The list you will find in PRESTO only show students on Academic Leave. Also note that the users on leave are duplicated in the other groupings.

 


Details

How to copy the list of emails and use it in your email client of choice.

  • Click into the appropriate box.
  • Select Cntl-A (Cmd-A on a Mac)
  • Select Cntl-C (Cmd-C on a Mac)
  • Go to your email of choice and start a new email message.
  • Put your cursor in the To: or Bcc: field
  • Select Cntl-V (Cmd-V on a Mac)
  • All the emails should have been copied into the appropriate field.
  • NB: those that have hundreds of users should be aware that the emails may not all be delivered.  You may need to divide your list into two or even 3 groups.

How to adjust the groups in Blackboard.

  • Go to Control Panel>>Users and Groups>>Groups

 

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Understanding the Photo Display Suite

There are a number of options for viewing photos of users in your site.

Public vs Confidential versions

In courses, there are two Photo Display tools. One is accessed via the Control Panel>>Course Tools>>Photo Roster – Confidential. This tool is only available to Instructors/Assistants and Leaders in course and org sites. It will display the users that are enrolled (both preferred name and legal name), their picture, their major, class dean and year.  It will also have email links to the class dean and to the individual student.  N.B. The email links will only work if your browser has been set up to open an email client such as ocmail or MacMail but you can always copy and paste the link into your email.  If you need help configuring the automatic email process, please call the help desk at 440-775-8197.

The second tool allows the instructor to make a condensed version of the roster visible to all the users enrolled in the site. This tool can be found by clicking on the + sign at the top of the menu in the left margin. Choose Tool Link>>Photo Roster – Public.  Be sure to make the new area ‘available to users.’  Only the photo, name and a link to their email will be displayed in this view.

Printing the student roster

The easiest way to print a copy  is to break the content out of the Blackboard framework.  To do this right-click (WIN) or CTRL-click (MAC) on the link to the Student Roster link in the Control panel and then select  ‘open in a new tab or window’ (the wording may be slightly different in different browsers).  This will break it out of the Bb framework and allow you to use the browser print feature to print it out.  Unfortunately, this does not always work ;(

Changing your photo

This is done through the ‘change photo’ link found in the My Info module which, by default, can be found on the landing page and on the ‘Need Help?’ tab.