OCTET

Oberlin Center for Technologically Enhanced Teaching

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Add Questions to your SmartEvals Course Evaluation

Instructions to add questions to your course evaluation.  To view a screenshot larger, click on it

  1. Login to SmartEvals using your Blackboard username and password

  2. If you are an instructor, you should land on this page.  If you are a department head, on the top bar, click on Account, and choose “View as instructor”.  That should take you to this page.  Click on Add Q’s

  3. Click on the pencil “edit” symbol beside the survey you want to add questions to

  4. Click on Add Questions

  5. Here you can either create a new question or add a question you’ve made before.  Use the upper box to make new questions, and use the lower box to add existing questions.

  6. Feel free to email (octet@oberlin.edu), call (x58345), or visit our office (Mudd 052) if you have any questions!

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Using the SmartEvals course evaluation system (information for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

When the system has been set up, you will receive an email informing you that you can view and add quesitons to your student evaluations.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

Various options are available to you at this point.

  1. Preview what students will see (click on magnifying glass).
  2. CRN, DEPartTment-NUMber-SEction
  3. The total # of students that will be receiving email reminders about the evaluation.
  4. Ongoing response rate as a percentage of the total number of students.
  5. Course title
  6. Course Type
  7. The ability to add your own questions
    • Click on “Add Q’s.”
    • Click on paper and pencil
    • Ignore big red banner telling you there are no questions. This only means that there have been no questions ADDED.
    • Click on the Add question button at the bottom of the page
    • Fill in the requisite information
    • Click on ‘Create Question …’ at the bottom of the page.
    • When done, select ‘Done’ at the top of the page.
    • Video of process:
  8. The ability to view past results and download both summary and individual student responses.

 

 

 

If anything is incorrect contact evals@oberlin.edu asap.

 

After close of evaluation period

Survey results will be available the day after the final grades are due.

Once logged in to SmartEvals (do so through Blackboard — click on the ‘Survey’ tab), you will see a list of surveys related to courses you are teaching or have taught.  If you don’t see this page, click on the “EvalCenter>>Home” link at the top of the page.

CLICK ON THE chart Inline image 1at the end of the record for the results you would like to view.

On the Report page for that course there will be a summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

  • Click on the ‘Individual Evaluation’ tab at the top of the page

To PRINT the Individual reports for pretenure or tenure review …

  • click on the ‘Export Report to PDF’ button.
  • Then look in your downloads folder for the reports.

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SmartEvals: Sending reminder email to unresponsive students (for faculty)

A. Log into Blackboard. Click on the ‘Survey’ tab.

B. Click the ‘Login to SmartEvals’ link.

C. Once you’re in the SmartEvals product, select the ‘not set’ link in the AutoEmail column.

D.  You can either email the students in ALL your course that have still not filled out the survey OR only the students who have not filled it out in a specific course.

E. Follow the 4 steps below to prepare, test and send your email. There is a mechanism in place that does not allow you to send a second email within 24 hours of the first.  This is done to prevent the ‘spamming of your students.’