OCTET

Oberlin Center for Technologically Enhanced Teaching

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Using the SmartEvals course evaluation system (info for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

You will receive an email towards the middle of the semester informing you that you can view and add quesitons to your student evaluations.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Once in SmartEvals, various options are available.

  1. Preview what students will see (click on magnifying glass).
  2. CRN, DEPartTment-NUMber-SEction
  3. Course title
  4. Course Type
  5. The total # of students that will be receiving email reminders about the evaluation.
  6. Ongoing response rate as a percentage of the total number of students.
  7. The ability to add your own questions (up to 10)
    • Click on “Add Q’s.”
    • Click on paper and pencil
    • Ignore big red banner telling you there are no questions. This only means that there have been no questions ADDED.
    • Click on the Add question button at the bottom of the page
    • Fill in the requisite information
    • Click on ‘Create Question …’ at the bottom of the page.
    • When done, select ‘Done’ at the top of the page.
    • Video of process:
  8. The ability to view past results and download both summary and individual student responses.

If anything is incorrect contact evals@oberlin.edu asap.

 

After close of evaluation period (View Results)

Survey results will be available the day after the final grades are due.  An email will be sent out with a pdf summary of the data and instructions for viewing individual responses (similar to what you see in your paper results) but in case you missed them, here they are again.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Viewing results in SmartEvals:

Once logged in to SmartEvals, you will see a list of courses where the online evaluation system was used. Click on the little graph icon at the end of the row under the ‘See’ column to view the results.

Once you’ve accessed the results for a particular course, the tabs at the top of the page will provide access to several different reports.The system defaults to a ‘Custom Report’ which is summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

To PRINT the Individual reports for pretenure or tenure review …

  • click on the ‘Export Report to PDF’ button.
  • Then look in your downloads folder for the reports.

More info

  • Custom Report – This is the default view, i.e. the window will open to a ‘Custom Report’ that gives means and standard deviations of the Likert-scale responses and lists the prose answers to all question.  What you see by default should be similar to the pdf attached to this email.  However, the Customizable Report also allows you to create your own built-in metrics dashboard with drill down functionality.
  • Individual Evaluations – View like paper evals: Very similar to what you are accustomed to seeing with paper evals where each student’s responses appear in a single report.

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Add Questions to your SmartEvals Course Evaluation (info for faculty)

Instructions to add questions to your course evaluation.  To view a screenshot larger, click on it

  1. Login to SmartEvals using your Blackboard username and password

  2. If you are an instructor, you should land on this page.  If you are a department head, on the top bar, click on Account, and choose “View as instructor”.  That should take you to this page.  Click on Add Q’s

  3. Click on the pencil “edit” symbol beside the survey you want to add questions to

  4. Click on Add Questions

  5. Here you can either create a new question or add a question you’ve made before.  Use the upper box to make new questions, and use the lower box to add existing questions.

  6. Feel free to email (octet@oberlin.edu), call (x58345), or visit our office (Mudd 052) if you have any questions!

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SmartEvals: Sending reminder email to unresponsive students (for faculty)

A. Log into Blackboard. Click on the ‘Survey’ tab.

B. Click the ‘Login to SmartEvals’ link.

C. Once you’re in the SmartEvals product, select the ‘not set’ link in the AutoEmail column.

D.  You can either email the students in ALL your course that have still not filled out the survey OR only the students who have not filled it out in a specific course.

E. Follow the 4 steps below to prepare, test and send your email. There is a mechanism in place that does not allow you to send a second email within 24 hours of the first.  This is done to prevent the ‘spamming of your students.’