OCTET

Oberlin Center for Technologically Enhanced Teaching

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Owncloud access

For files that you want to retain on campus and protect (this is usually for large, copyrighted  files), we provide a service called own cloud.  Before requesting that this be set up for you, please explore other avenues such as the library reserve, Youtube, Blackboard, vimeo …  While these are off campus services i.e. in the cloud, they have useful safeguards and can be streamed.

To request an owncloud account contact octet@oberlin.edu to get set up with an account.

Basic instructions:

Once the account is set up, log in to your folder by going to https://octet1.csr.oberlin.edu/owncloud using the credentials you were given by the OCTET staff.

  • Create folders / Upload videos/files.Screen Shot 2015-08-31 at 8.32.42 AM
  • Get the shareable link and paste it into your website or Blackboard site.  You may want to password protect the link (add the password directly to Blackboard post). Without the password, anyone that stumbles across the link would be able to view the item.

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Screen Recording Software

There are various ways to record your screen while giving a presentation and share that video with others. Many of these programs are online, free or have a nominal cost.

 

The recommended cross-platform solution at the moment is Google Hangouts on Air. This method works with both Windows and Mac, allows you to record webinars as you give them and is free. It is important to note that currently, with Hangouts on Air, to record a powerpoint presentation successfully you will need to select the “Screen Share” option instead of choosing the powerpoint application.

For a step by step tutorial on how to set up Google Hangouts on Air to record what is displayed on your computer screen, use this guide: http://www.eduhacker.net/technology/google-hangouts-lecture-capture.html

  • NB: You will need to have activated  youtube  for your particular google account you want to use for the instructions at Eduhacker.net to work.

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Online Timeline Software

If you want to create a timeline project in your class or organization, there are many free tools online that make this process easy. Highlighted here is a list of free timeline software that we recommend.

If the assignment is a group project, then the simplest tool to use and edit with groups of students is Timeline JS. Students can enter their data or event into a shared spreadsheet. Once the spreadsheet is filled out by all participating students, it can be uploaded to the Timeline JS site and is automatically converted into a timeline.  Information on the format of the spreadsheet can be found here.

 

There are other options where the creation tools are in the software itself. Some of these have paid versions, or can only be accessed by individuals, so these tools are best for individual projects.

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User Directory w/photos

Only  users identified in Banner as ‘students,’ ‘faculty,’ ’emeriti’ or ‘staff’ have the ability to search the Blackboard directory.

Searches will only bring up current student, faculty, staff and emeriti.  Users with Non-Obie role in Blackboard won’t appear in the directory. This includes trustees, outside reviewers, high school students and a few others. They will however show up in any courses they are explicitly enrolled in.

Different information is displayed if a student is search or a faculty/staff person is searching for information. In ALL cases a search will show the users photo, their name (preferred first name if available), and their email address.

In ALL cases a search will show the

  • user’s photo,
  • their name (preferred first name if available),
  • their email address and
  • OCMR.

Additional information is displayed if person searching is searching for a …

Person searching Student Faculty or Staff
Student
  • none
  • position
  • department
  • office phone
  • office location
  • website
Faculty/Staff
  • major
  • class dean
  • advisor
  • year
  • current courses being taken (that are in Blackboard)
  • position
  • department
  • office phone
  • office location
  • website

 

  • Note that while text information is available to users logged into Blackboard from off-campus, the photos are only visible from a 162.132.XXX.XXX address. Therefore, someone off-campus will only see the photos if they are using a VPN connection.

NOTES:  Future adjustments:

  1. Adjust listing for those that have directory listing restrictions
  2. Create the ability to not show photo in directory but continue to show it to faculty/staff in courses and orgs.

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Student View

The way  an instructor or leader  views how a student  experiences their course or organization has changed.

OLD WAY:  Select the ‘Student View’ option from the Control Panel>>Tools area.  This option is no longer available.

NEW WAY: Click on the not so obvious icon at the top of the page.

StudentView

 

 

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Photo Roster giving a JAVA error

In some cases trying to access the photo roster is producing a page full of error messages.  This is due to an interaction between the notification system and the way we've implemented the photo roster. While we ultimately would like to fix this, the quickest solution is to dismiss the notification (see the image below for details).

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Getting started with job search sites

Job search sites are used to distribute application materials to faculty, staff, students and outside reviewers.

These sites are created on an as needed bases. If you need a site to be created, please fill out the appropriate form which can be found under the Need Help? tab after logging in to Blackboard or by clicking here.

Once you have your site, you should

  • Upload the appropriate documents. There are many ways to do this.  This process will be detailed below.
  • Enroll the appropriate users.  If there are users that are not in the system, you can request that an account be created for them by filling out the appropriate form on the Need Help? tab after logging into Blackboard or clicking here

 

Once your site has been created, it is up to you to upload documents and files and enroll committee members as users. We recommend limiting use of the Blackboard site for the final round of potential applicants (~15) ,since uploading hundreds of files is very time consuming.

If you would like to upload significantly more than around 15 files, contact OCTET as soon as materials begin to be collected and we can help you set up WebDav. We will be unable to help on a last minute basis (ie day of requests).

Here are the instructions for uploading documents and materials to the job search site. This is using one specific option that has worked for many in the past, but feel free to adjust and manipulate as you see fit.

Note-Upload multiple files does not consistently work due to the Java based script. The most consistent option is to upload files individually.

  1. From the course panel (left column on screen), click the + button and Content Area.

Name the new Content Area “Application Materials”, and make it available to users.

  1. Now it is time to build content within this area. Click Application Materials from the left column. From the Build Content tab, add a new content folder.

Name this folder as Applicant 1 and press submit. Within this folder, all the documents pertaining to this applicant will be housed.

  1. Once this folder has been created, you can add documents to it. From the Applicant 1 folder, click the Build Content tab again, but this time Create Item. Name the item, and then attach a file from your computer using the Browse My Computer option. Then click Submit. This file is now in the folder for Applicant 1.
  2. Repeat this process, creating new folders for different applicants and then uploading files pertaining to them.

 

Besides adding content area to the job search site, you will also need to add the committee members who you want to have access to review. Here are those steps:

  1. Under the Control Panel on the left hand column, click Users and Groups–>Users.

  1. Then click the green tab “Find Users to Enroll”
  2. From here, you can directly add users if you know their username. Alternatively, you can browse by first and last names by clicking Browse. After selecting multiple users that you want to add, you must now set their role. The two most common roles are leaders and participants.

Leaders will be able to add documents, send emails, and other administrative details. If you are adding to the site and following these instructions, you are listed as a Leader. Participants have roles much like students; they can view files and make comments, but not make any administrative changes for the group.

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Librarian Access to BB

There are two ways to give librarians the ability to upload documents to your Blackboard site (eReserves).

Ask your librarian which is the most appropriate.  Option 1 or 2 are for Art and Conservatory courses. Option 3 is for all A&S courses.

Option 1. From the Need Help tab from Blackboard, the right column has a series of request forms. Fill out the form “Give library reserves access” form. If you want to get it done quickly, go to Option 2.

Option 2. From your BB site, you can categorize a course as ERes. Under Course Management, click “Customization” and then “Properties”. Under “Categorize Course”, move “ERes (Library Support)” to the Selected Items box using the arrow pointing to the right. The box on the right hand side should now have ERes listed. Be sure to submit changes.
NB: IF YOU WANT THE ART LIBRARIANS TO HAVE ACCESS, USE THE CATEGORY: ‘ERes-ARTS (Library Support (ARTS))

Option 3. From the Menu area add a Tool to the menu.

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Select the eReserves tool from the dropdown menu that appears.

Screen Shot 2015-12-22 at 1.35.19 PM

Title the new menu area ‘eReserves’ or ‘Readings’ or anything else that will be useful to your students. Check off the ‘make available’ options and click on Submit. This will link directly to the content that was added by the librarian to your course eReserve folder.

Screen Shot 2015-12-22 at 1.35.43 PM

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Data from student and faculty survey conducted in 2013

Technology in the service of teaching and learning: data from spring survey of Faculty & Students, 2013

We have created a site to provide feedback — finally — with respect to the tech and teaching survey taken by 118 faculty last spring.  The survey addressed faculty use of technology and their desires/needs for technology in the future.

It also contains information from the student survey that was taken by >400 students.

Thanks to everyone that filled it out. The results have already been used to inform a SPRITE committee on learning management systems AND classroom spaces.  We’ve also used it to make decisions on workshops and are using it as a starting place for discussions that involve student observations on tech and learning.

We are still referring to some of this data although we recognize that it may be out of date already.

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City Maps as an assignment

Question:

Let’s say you wanted to teach about a city, including geography, history, culture, and more.  Which software / online tools (aside from Google Earth) might you use to introduce a city to your students?  I would think that maybe our geography department might have some pretty cool tools.

Answer:

Your best bet is to use Google Earth but there are other options:

A mashup of travel sites, wikipedia pages, news articles and google scholar links. The mashup could be done in google sites, wordpress, tumblr …

David Rumsey's Map Collection (http://www.davidrumsey.com/view/google-earth) has a wide variety of historic maps from the scale of a single city to the whole globe for use in Google Earth. A little Google searching will bring up lots of other cool stuff.

Similar to Google Earth, ESRI's new Story Maps might be an option (http://storymaps.arcgis.com/en/collections/). The topics are scattered (and often specific), but you can find some for most major cities around the world. Here's one about the history of inclines in Pittsburgh: http://peoplemaps.esri.com/inclines/

Another cool thing to check out is the Urban Observatory (http://www.urbanobservatory.org/). The application isn't working for me, but hopefully you won't have any problems (or they'll fix it soon).