OCTET

Oberlin Center for Technologically Enhanced Teaching

By

Using the SmartEvals course evaluation system (info for faculty)

N.B.: SmartEvals will open multiple tabs so that you can move between screens of information without using the back button on the browser.

Before release to students

You will receive an email towards the middle of the semester informing you that you can view and add quesitons to your student evaluations.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Once in SmartEvals, various options are available.

  1. Preview what students will see (click on magnifying glass).
  2. CRN, DEPartTment-NUMber-SEction
  3. Course title
  4. Course Type
  5. The total # of students that will be receiving email reminders about the evaluation.
  6. Ongoing response rate as a percentage of the total number of students.
  7. The ability to add your own questions (up to 10)
    • Click on “Add Q’s.”
    • Click on paper and pencil
    • Ignore big red banner telling you there are no questions. This only means that there have been no questions ADDED.
    • Click on the Add question button at the bottom of the page
    • Fill in the requisite information
    • Click on ‘Create Question …’ at the bottom of the page.
    • When done, select ‘Done’ at the top of the page.
    • Video of process:
  8. The ability to view past results and download both summary and individual student responses.

If anything is incorrect contact evals@oberlin.edu asap.

 

After close of evaluation period (View Results)

Survey results will be available the day after the final grades are due.  An email will be sent out with a pdf summary of the data and instructions for viewing individual responses (similar to what you see in your paper results) but in case you missed them, here they are again.

Getting to the SmartEvals system:

  1. Go to Blackboard (http://blackboard.oberlin.edu) and log in using your ObieID.
    Your ObieID is 8 characters. It is not your email (e.g. aborroni@oberlin.edu), nor is it your alias (albert.borroni@oberlin.edu) or T#.  Mine would be aborroni. Use the same password used to log in to your oberlin.edu email.
  2. Once in Blackboard, click on the Survey tab/link at the top of the page and then click on the ‘Login to SmartEvals’ link.

Viewing results in SmartEvals:

Once logged in to SmartEvals, you will see a list of courses where the online evaluation system was used. Click on the little graph icon at the end of the row under the ‘See’ column to view the results.

Once you’ve accessed the results for a particular course, the tabs at the top of the page will provide access to several different reports.The system defaults to a ‘Custom Report’ which is summary of how each question was answered by your students.

Clicking on the ‘Individual Evaluations’ tab will give you the responses submitted by an individual student (without providing their name) — very similar to the format you are accustomed to seeing.

To PRINT the Individual reports for pretenure or tenure review …

  • click on the ‘Export Report to PDF’ button.
  • Then look in your downloads folder for the reports.

More info

  • Custom Report – This is the default view, i.e. the window will open to a ‘Custom Report’ that gives means and standard deviations of the Likert-scale responses and lists the prose answers to all question.  What you see by default should be similar to the pdf attached to this email.  However, the Customizable Report also allows you to create your own built-in metrics dashboard with drill down functionality.
  • Individual Evaluations – View like paper evals: Very similar to what you are accustomed to seeing with paper evals where each student’s responses appear in a single report.

By

Access to emails for majors, minors and major/minors on leave

This information is particularly relevant for departmental AAs and others in departments that need to email majors/minors.

Emailing majors and minors has been problematic since we lost the ability to sort them into separate groups in Blackboard.  While we still can’t do that, we have created a work around.  In each DEPT site in Blackboard, AAs and Faculty have access to the emails of all majors, minors and majors and minors on leave for their department.  This list updates at 3am every day.  Anything happening on a given day will not be reflected in the list until the following day.

There are 2 ways to take advantage of these lists and some issues you must be aware of about these lists.

Uses:

  • You can copy the list and add it to your to: window in your favorite email client. See below for details.
  • You can use it to adjust your groups within Blackboard and send information out via Blackboard.

Issues:

  • The list of students on leave include those on Academic, Medical AND Personal Leave. The list you will find in PRESTO only show students on Academic Leave. Also note that the users on leave are duplicated in the other groupings.

 


Details

How to copy the list of emails and use it in your email client of choice.

  • Click into the appropriate box.
  • Select Cntl-A (Cmd-A on a Mac)
  • Select Cntl-C (Cmd-C on a Mac)
  • Go to your email of choice and start a new email message.
  • Put your cursor in the To: or Bcc: field
  • Select Cntl-V (Cmd-V on a Mac)
  • All the emails should have been copied into the appropriate field.
  • NB: those that have hundreds of users should be aware that the emails may not all be delivered.  You may need to divide your list into two or even 3 groups.

How to adjust the groups in Blackboard.

  • Go to Control Panel>>Users and Groups>>Groups